Phase 2 and 3 - Research Reactivation Guidance for Faculty
Steps to Complete for Phase 2 and 3
Please note: You must be authorized to obtain access to campus. If you have been authorized for Phase 1 access, you are automatically authorized for Phase 2 and 3 access. If you are not authorized for Phase 1 access, you have to be granted access through a Phase 2 authorization regardless of the reactivation phase.
If returning to campus only to access office spaces
Obtain information from your respective school, division, or department outlining local procedures and guidelines for use of office spaces. There is no need for a specific research activation plan for the use of individual office spaces.
Each person who comes to campus is required to conduct a Daily Health Check. Anyone experiencing symptoms of COVID-19 must stay at home and contact their health care provider.
For everyone returning to campus as part of Phase 2 or 3, a “Return to Yale Cloth Mask Kits” will be available. Your respective school dean, department chair, or lead administrator will communicate additional details about how your unit will obtain these “Return to Yale Cloth Mask Kits”. Individuals may alternatively use their own masks, disinfectant, and wipes. Each “Return to Yale Cloth Mask Kit” includes:
For laboratory research, field research, and research involving in-person human subjects
If you have not already done so, submit a research reactivation application with a laboratory specific safety plan via EHS Integrator (accessible only through VPN) to authorize the resumption of your laboratory, field research or human subjects research. If your research is off campus, involves field work or in-person human subjects work, please use this webpage for guidance on the steps you should take in Phase 2 and 3 of Yale’s research reactivation. For a general overview and directions on using EHS Integrator, including directions on how to add/remove individuals from an existing registration, see instructions here.
During Phase 3 of research reactivation, overall permissions and restrictions for research remain the same as those in Phase 2. Therefore, applications for research reactivation will continue to be submitted as either Phase 1 or Phase 2 applications in EHS Integrator.
During Phase 2 and 3, Phase 1 or Phase 2 eligible personnel, including graduate students, postdocs, and staff, may be added or removed by “amending” your existing Phase 1 or Phase 2 registration. Should the addition of these individuals require changes in your safety plan, the plan should be amended in addition to adding the new individuals. Undergraduates and visitors should not to be added to Phase 1 or Phase 2 registrations.
Phase 3 allows Yale undergraduate students enrolled in residence and, with the exception of undergraduate visitors from other institutions, semester-long academic visitors to participate in research (full details may be found here). Undergraduates eligible for Phase 3 research may be added to safety plans for Phase 3 research through EHS Integrator (accessible only through VPN) under “Phase 3 – Undergrad (Spring 2021)” registration (see here for deteiled instructions), with few exceptions. For undergraduates whose work involves off campus research or field work, please use this webpage for guidance on the steps you should take in Phase 3 of Yale’s research reactivation.
Complete the online Reactivation Training for Researchers. Ensure that all researchers in your lab who are listed in your Integrator application to return to campus complete this training. Lab members may not perform research until they have completed all safety training and have reviewed the relevant COVID-19 safety plans.
After submission and approval of safety plans, laboratory and facility PIs will obtain an authorization notice to return to campus through EHS Integrator. Return to campus is only permitted for those faculty and facility directors, and their associated and approved laboratory personnel, who have received authorization notification from EHS Integrator.
Note that principal investigators and supervisors are responsible for sharing safety plans with their lab members. However, all individuals named on a research reactivation registration may also access their group’s safety plans directly [instructions forthcoming] from EHS Integrator.
Upon authorization to return to campus, investigators will receive an initial allotment of university-supplied face masks, disinfecting wipes, and hand sanitizer for your research group by visiting https://ypps.yale.edu/returntoyale. Please request these safety supplies before re-entering your lab or research space. The supplies contain:
50 surgical face masks for each member of your laboratory approved to return to campus for Phase 1, 2 or 3 research.
An individual bottle of hand sanitizer for each member of your laboratory.
3 canisters of disinfecting wipes for the laboratory or facility.
Conduct a Daily Health Check. This check provides laboratory PIs or facility directors with daily reports of attendance and symptom self-assessment of all members of the laboratory or facility and fulfills state requirements. Anyone experiencing symptoms of COVID-19 must stay at home and contact their health care provider. For clinical/translational research conducted in standard patient care areas, symptom monitoring and attendance procedures will parallel those used for standard patient care.