FAQs - Questions about Applying for Reactivation and EHS Integrator

Who needs to register for Phase 2 on EHS Integrator?

Individuals performing the following must be registered in EHS Integrator: lab based or specialized facilities research; field work; or, in-person human subjects research. Also, certain units will be asked by their deans to use EHS Integrator when registering for office work. This approach may be chosen to provide a consistent and uniform approach to ensuring compliance with our safety procedures. Certain forms of on-campus work, including laboratory research and access to specialized facilities, requires authorized safety plans. During Phase 2, faculty who conduct laboratory research, field research, and research involving in-person human subjects, who have not already done so, will need to submit a research reactivation application with a laboratory specific safety plan, as was required in Phase 1. Authorization of the safety plan is required for resumption of their laboratory, field research or human subjects research. If you are already authorized to work under an existing Phase 1 Integrator registration, you need not complete a Phase 2 registration for the same activity.

How soon can I apply for research reactivation of my lab on EHS Integrator?

The EHS Integrator application is currently open and you may complete a Phase 1 application here. The Phase 2 registrations should be available here by mid July.

I am currently operating with a hibernation exception (Phase 0). Do I need to complete a Phase 1 request?

Yes. All PI’s have to register for Phase 1 on EHS Integrator, even if you were approved in the past to perform ‘critical research’ on campus. The Phase 1 process is more structured and allows you to describe more fully the safety precautions you have in place.

Do I have to register for Phase 2 if I have been approved for Phase 1 already? 

If you have registered on EHS Integrator for Phase 1 already, you do not have to register for the same work in Phase 2.

Do I need to register on EHS Integrator if returning to an office on campus?

All individuals returning to campus for Phase 2 must be registered to do so - including those returning to an office. There are two paths to register or be registered (EHS Integrator and Workday) and your cognizant dean, department chair, lead administrator or vice president will communicate the appropriate route for you. Generally speaking, those units with lab based research or special facilities will use EHS Integrator (see below) to register, while non-lab based units, including business offices within a lab unit, may use Workday.

Are there instances where I might be registered in both EHS Integrator and Workday?

If your unit is predominantly office based, Workday may have been used to register you for office work. Your use of a lab, specialized facilities, field work or, in-person human subjects research must be registered in EHS Integrator.

How do I add or remove people or rooms from my EHS Integrator application?

You are able to amend an existing registration in EHS Integrator to add or remove people or rooms. Or, you may complete a Phase 2 registration. The Phase 2 lab work registration will allow you to add people and rooms and note your Phase 1 authorization.

Where can I learn about how to use the EHS Integrator?

For Phase 1:

Overview and directions may be found here. Additional information about reactivation may be found on the main Phase 1 Research Reactivation site. If you are having technical troubles, questions about Integrator may be addressed to EHS: ehsintegrator@yale.edu or 203-737-2122.

For Phase 2:

If your research is on campus and does not involve field work or in-person human subjects work, please refer to Phase-2-research-reactivation guidance for faculty for information on how to reactivate your research program.

If your research is off campus, involves field work or in-person human subjects work, please follow the steps outlined in Pathways to Research Reactivation for guidance on the steps you should take in Phase 2 of Yale’s research reactivation.

In some cases, the research you plan to conduct during Phase 2 may need additional COVID-19 safety review by Environmental Health & Safety (EHS) or one of the faculty committees established specifically for this purpose. In other cases, your Phase 2 return to campus research plans may not need additional review, but you will be asked to follow specially developed best practices guidelines.

I am having trouble connecting to EHS Integrator. What do I do?

Please note that you must be on the Yale network to access EHS Integrator. If you are not on the Yale network or Yale Secure wi-fi, you must first begin a VPN secure connection (via Cisco Any Connect). Contact the ITS Help Desk (available 24/7) at helpdesk@yale.edu or 203-432-9000 for help with VPN.

How do download my safety plan from Integrator?

EHS’ Integrator contains registrations which contain information about safety plans within a principal’s space. To generate a printout of the registration, please follow these steps:

1) Login to Integrator - https://ehsis.yale.edu/EHSIntegrator (VPN required. Please note, the print function should work from all browsers; however, we have seen the most consistent performance using Chrome)

2) Select “Registration” from the left hand menu

3) Integrator will show a list of unsubmitted, authorized, and/or pending registrations. Select ‘view’ or ‘edit’ for the registration you wish to print.

4) Select the “Report” tab, which is located below the header information. This will display the aggregate information for the registration. It will list attachments but will not display or print them from the “Report” function.

5) Select one of the printer icons located at the top right of the registration report or below the report header. You may also use the browser’s print function.

6) Print or generate a PDF as you would with any other document. NOTE: All browsers should be able to do this but more consistent results have been obtained with Chrome. Attachments need to be separately downloaded or viewed and printed.